Updated 1st Januar 2020
What is personal data?
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
You are not required to provide the personal data that we have requested, but, if you choose not to do so, in many cases we will not be able to provide you with our products or services or respond to any queries you may have.
ROTORS AIR BUSINESS data protection and privacy measures are governed by the (i) the General Data Protection Regulation ((EU) 2016/679) (“GDPR”) and any national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK and then (ii) any successor legislation to the GDPR or the Data Protection Act 1998 (“Data Protection Legislation”).
For the purposes of Data Protection Legislation, we ROTORS AIR BUSINESS collects personal data for customers such as contact details for the purpose of providing services or sending marketing communications, ROTORS AIR BUSINESS will be data controller. Where ROTORS AIR BUSINESS are provided with information from a third party or a customer relating to a passenger that we are arranging a charter for we are data processors and will only process such data in accordance with the customer’s instructions.
What personal data will Air Charter Service collect about me?
- When you use an ROTORS AIR BUSINESS to purchase a service, purchase a product, contact us or complete an online form, we may collect a variety of information, including, but not limited to; your name, job title, mailing address, telephone number, email address, passport details, credit/debit card or bank details.
How data used and what is ROTORS AIR BUSINESS basis for processing?
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your personal data. Please contact ROTORS AIR BUSINESS if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
|Type of data
|Lawful basis for processing including basis of legitimate interest
|To register you as a new customer and verify your identity
|Performance of a contract
Required by law
|To process and deliver the services including:
(a) Manage payments, fees and charges
(b) Collect and recover money owed to us
(c) contacting you and corresponding about the services we provide to you
|Performance of a contract
Necessary for our legitimate interests (to recover debts due to us)
|To create, develop, offer, operate, deliver, and improve our products, services, content and personalised advertising.
|For loss prevention and anti-fraud purposes, or national security matters
|Required by law
|To respond to queries and enquiries
|To keep you informed and may include communication by post, telephone, SMS or email, about us and our business partners’ content, products and services, events and special offers.
|Consent (where you are consider a consumer)
Legitimate Interests (where you are a business customer)
When will ROTORS AIR BUSINESS contact me?
- In relation to any service, activity or online content you have signed up for in order to ensure that ROTORS AIR BUSINESS can deliver, e.g. to ensure payment of your charter, offer other charter related services or upgrades, or to enquire whether you’re in need of our services.
- In relation to any correspondence we receive from you or any comment or complaint you make about ROTORS AIR BUSINESS.
- To invite you to participate in voluntary surveys about the Air Charter Service. To update you on any material changes to the ROTORS AIR BUSINESS policies and practices.
- To keep you informed periodically on relevant products and services that we think may be of interest to you. Types of communication include quarterly newsletter updates or emails such as empty legs and passenger/cargo charter availabilities.
If you wish to adjust what information we use or choose to opt out, you can do so at any time by contacting us to update your preferences.
How long will ROTORS AIR BUSINESS keep my personal data?
We retain your personal data as long as it is necessary and relevant for our operations. Generally, we keep personal data in accordance with our internal retention procedures, which are determined in accordance with our regulatory obligations and good practice. In addition, we may retain personal data relating to previous booking activity to comply with national laws, prevent fraud, collect any fees owed, resolve disputes, troubleshoot problems, assist with any investigation, and take other actions permitted or required by applicable national laws. After it is no longer necessary for us to retain your personal data, we anonymise part of the data for analytical purposes and dispose of the rest in a secure manner. If you have any questions in relation to our retention periods, please contact us at firstname.lastname@example.org
Will ROTORS AIR BUSINESS share my personal data with anyone else?
At times ROTORS AIR BUSINESS may make certain personal data available to:
- strategic partners that work with ROTORS AIR BUSINESS to provide products and services, such as when we share your personal data with an airline in order to book your flight.
- with third party consultants selected by ROTORS AIR BUSINESS.
- to protect the rights, property or safety of ROTORS AIR BUSINESS customers of for the purpose of fraud prevention, law enforcement or national security.
- within the ROTORS AIR BUSINESS group.
ROTORS AIR BUSINESS will never sell your personal data and it will only be shared by ROTORS AIR BUSINESS to provide or improve our products, services and advertising; it will not be shared with third parties for their marketing purposes.
What rights do I have in relation to my personal data?
Under certain circumstances, you have rights under Data Protection Legislation in relation to your personal data. These include the right to:
- Request access to your personal data;
- Request correction of your personal data;
- Request erasure of your personal data;
- Object to processing of your personal data;
- Request restriction of processing your personal data;
- Request transfer of your personal data;
Right to withdraw consent.
You can help ensure that your contact information and preferences are accurate, complete, and up to date or make a request to exercise your rights by contacting our Data Protection team.
Can I delete my data?
Yes in some cases you will be able to. To make a deletion request please contact our Data Protection team at email@example.com
Will ROTORS AIR BUSINESS employees have access to my personal data?
To make sure your personal data is secure we communicate our privacy and security guidelines to all ROTORS AIR BUSINESS employees and strictly enforce privacy safeguards within ROTORS AIR BUSINESS.
How do I contact ROTORS AIR BUSINESS?
Data Protection, ROTORS AIR BUSINESS, 27-29 Sofianopoulou, Athens 111 45 Hellas. If you wish to make a complaint about how we use your information, please contact our Data Protection team. You can also contact the local data protection authority.
What are cookies?
Cookies are small data files comprised of texts and numbers that are stored in the browser you use (Chrome, Mozilla Firefox, Internet Explorer), that contain information allowing to the website to store the important information that will make the use of the page more efficient and useful to you. Cookies allow us to recognize your device and to activate specific information that render your browsing easier and more efficient. Cookies help you maintain your personal settings and assist us to configure our Sites according to such settings.
You can select to disable the cookies through the settings of your browser, as well as to delete all the cookies that have been recently stored in your browser. You may find more instructions be selecting the Help of your browser menu. However, you should know that by disabling the cookies from your browser, you may not be able to exploit our Sites’ full capacities and some functions may not operate as they should, as their function is based on the cookies.
Third Party Cookies
Third party Cookies are created in your browser by a different site from the one that you are browsing (in this case, other than our Sites). Such cookies may be cookies from Clicks to go to our collaborators’ web pages in order to take advantage of their advertised offers.
Within this technological framework we are by law allowed to process data (article 6.1(f) of the Regulation(EU) 2016/679). We store such data, until the expiration or deletion of each cookie.
How is my personal data collected?
You may directly provide your personal data to us, or we may collect your personal data from third parties, such as customers providing your passenger details for the purpose of arranging a charter. We may also collect information from publically available sources.